Privacy Policy

September 30, 2025 

Please review this privacy policy carefully, as your use of this site is subject to its terms. 

The SCAN Foundation (“we,” “our,” or “us”) is committed to protecting your privacy.  This Privacy Policy explains how we collect, use, share and disclose information about individuals who engage with us through our website, events, grant programs, partnerships, or other activities aligned with our mission to advance equitable aging through  About TSF – The SCAN Foundation and our related platforms. By using the Online Platforms and other engagement channels, you consent to the processing of your information as set forth in this Privacy Policy, now and as amended by us. We use reasonable administrative, technical, and physical safeguards to protect the information we collect, including measures such as encryption and firewalls where appropriate. 

We reserve the right to change this privacy policy from time to time. Any changes to the policy will be immediately posted to this webpage. 

If we make any material changes in the way we use your personally identifiable information, we will provide prominent notice of the change on our site. 

Scope of this Policy 

This privacy policy applies to: 

• The SCAN Foundation.  

• The SCAN Foundation’s online properties, including our websites, our social media pages or handles, our programs and activities. 

This Policy governs how we handle personal information when you interact with us through these properties and initiatives.  It does not apply to third-party websites, mobile applications, or services that may be linked from our platforms.  Please review the privacy policies on those websites and applications directly to understand their privacy practices. 

We may change this Policy from time to time. If we do, we will notify you by posting the updated version on our website with the effective date.  

Information Collected on this Site  

Information collected on the site comes in two forms: 

• Anonymous information: The SCAN Foundation (the “Foundation”) collects limited non-personally identifying information made available by your browser whenever you visit a website. Such non-personally identifying information includes your Internet Protocol (“IP”) address, your browser type, the time of your visit, the length of your visit, and the pages accessed during your visit. This non-personally identifying information is used to help us operate and improve the site. 

• Personally identifiable information: Some areas on the site allow you to request information from us. In these areas on the site, we ask you to provide us with your name and email address and other identifiable information,such as location (city, state, country, or ZIP code, which may be provided by you directly or inferred from your device or browser settings), phone number, organization, and job title. 

• to enable us to respond to your inquiry or request. 

We may also use cookies or similar technologies to analyze site usage and improve user experience.  You can adjust your browser settings to disable cookies if you prefer. 

Information We Collect  

We collect information from you directly, from the devices you use to interact with us, and from third parties. We may combine information from the Services together with other information we obtain from our business records. We may use and share information that we aggregate (compile to create statistics that cannot identify a particular individual) or de-identify (strip information of all unique identifiers such that it cannot be linked to a particular individual) at our discretion. 

Information you give us 

You may provide the following information to us directly: 

• Contact and professional information, including name, email address, telephone number, and job title, as well as company name and size. 

• Demographic information. 

• Audiovisual information, including recordings of online events. 

• Content you may include in survey or online form responses. 

• Signing up for an email newsletter through the Services. 

• Registering/signing up for classes, seminars, meetings, or other events. 

• Creating an online account on any of the Services. 

• Information you make available to us via a social media platform. 

• Your use of our website. 

• Information you submit to inquire about or apply for a job with us. 

• Any other information you submit to us. 

• Professional information: Organizational affiliation, job title, sector, area of expertise. 

• Technical Data: IP address, device/browser type, and website usage through cookies or analytics tools. 

Information we collect automatically 

We and partners working on our behalf may use log files, cookies, or other digital tracking technologies to collect the following information from the device you use to interact with our Services. We also create records when you interact with the programs and activities. 

• Device information, including IP address, device identifiers, and details about your web browser. 

• Analytical information, including details about your interaction with our Services, social media platforms, website, and electronic newsletters. 

• Diagnostic information, including web traffic logs. 

• Advertising information, including special advertising and other unique identifiers that enable us or third parties working on our behalf to target advertisements for you. Please be aware that our advertising partners may collect information about you when you visit third-party websites or use third-party apps. They may use that information to better target advertisements for you on our behalf. 

• Business record information, including records of your use of our Services. 

The following is a list of our partners who collect the information described above. Please follow the links to find out more information about the partner’s privacy practices. 

Partner	Information Type Collected
Calltrackingmetrics	Device information, Analytical information, Diagnostic information, Advertising information
Constant Contact	Device information, Analytical information, Diagnostic information, Advertising information
Google Analytics	Device information, Analytical information, Diagnostic information, Advertising information
LinkedIn	Device information, Analytical information, Diagnostic information, Advertising information
Twitter	Device information, Analytical information, Diagnostic information, Advertising information

Information we collect from other sources 

We may collect the following information about you from third-party sources. 

• Contact information, demographic information, and information about your interests and purchases, from consumer data providers. 

• Information about your interaction with advertisements on our Services, or ads that we place on third-party websites, from online advertising companies. 

How We Use Your Information 

The personally identifiable information you may provide us when using the site (your email address) will be kept confidential and used to respond to your specific inquiry or request. We may share your personally identifiable information with certain third parties engaged by us to perform functions on our behalf. For example, we may use third parties for data storage and customer communications. These third parties are prohibited from using your personally identifiable information for any purpose other than to provide services to us, and they are required to maintain the confidentiality of your information. 

We may also use this information for its own marketing and promotional purposes. 

By providing this information, you may receive occasional emails from us. 

We may use any of the information we collect for the following purposes. 

• Communicate with you about our work, events, newsletter, or research. 

• Evaluate grant proposals or funding applications. 

• Manage our partnerships and grantee relationships. 

• Improve our website and digital communication. 

• Maintain internal records and analytics for mission-related activities. 

• Security: To protect and secure our Services, assets, network, and business operations, and to detect, investigate, and prevent theft, unauthorized use, or abuse of the Services and other activities that may violate our policies or be fraudulent or illegal. 

• Legal compliance: To comply with legal process, such as warrants, subpoenas, court orders, and lawful regulatory or law enforcement requests and to comply with applicable legal and regulatory requirements. 

How We Share Your Information 

We may share any of the information we collect with the following recipients. 

• Affiliates: We may share information with other entities within the SCAN Group. 

• Service providers: We engage vendors to perform specific business functions on our behalf, and they may receive information about you from us or collect it directly. These vendors are obligated by contract to use information that we share only for the purpose of providing these business functions, which include:  
  • Supporting Service functionality, such as vendors that support event registration, customer service and customer relationship management, application development, list cleansing, postal mailings, and communications (email, fax). 
  • Auditing and accounting firms, such as firms that help us create our financial records.
  • Professional services consultants, such as firms that perform analytics, assist with improving our business, provide legal services, or supply project-based resources and assistance.
  • Analytics and marketing services, including entities that analyze traffic on our online properties and assist with identifying and communicating with potential customers. 
  • Security vendors, such as entities that assist with security incident verification and response, service notifications, and fraud prevention.
  • Information technology vendors, such as entities that assist with website design, hosting and maintenance, data and software storage, and network operation.
  • Marketing vendors, such as entities that support distribution of marketing emails. 

• Business partners: From time to time, we may share your contact information with other organizations for marketing purposes.  

• Online advertising partners: We partner with companies that assist us in advertising our Services, including partners that use cookies and online tracking technologies to collect information to personalize, retarget, and measure the effectiveness of advertising.  

• Social media platforms: If you interact with us on social media platforms, the platform may be able to collect information about you and your interaction with us. If you interact with social media objects on our Services (for example, by clicking on a Facebook “like” button), both the platform and your connections on the platform may be able to view that activity. To control this sharing of information, please review the privacy policy of the relevant social media platform. 

• Government entities/Law enforcement: We may share information when we believe in good faith that we are lawfully authorized or required to do so to respond to lawful subpoenas, warrants, court orders, or other regulatory or law enforcement requests, or where necessary to protect our property or rights or the health and safety of our employees, contractors, customers, or other individuals.  

Security 

We use a combination of physical, technical, and administrative safeguards to protect the information we collect through the Services. While we use these precautions to safeguard your information, we cannot guarantee the security of the networks, systems, servers, devices, and databases we operate or that are operated on our behalf. 

Your Options and Rights Regarding Your Information 

Permission for The SCAN Foundation Communications with You: You give The SCAN Foundation permission to transmit email, texts, push notifications or postal mail to you or to telephone you. Unsubscribe instructions are included in each promotional email or text. 

• If you receive an email from The SCAN Foundation and want to unsubscribe, please let us know by following the applicable instructions that are included in the email you received. Please note that unsubscribe requests for promotional e-mails may take up to ten (10) business days to become effective. 

• If you provide a phone number to The SCAN Foundation, you agree that you are the authorized user of that number and that you may receive text messages and telephone calls from The SCAN Foundation and its associates, including but not limited to artificial or pre-recorded messages, or via an automatic telephone dialing system, even if your phone number is on a Do Not Call Registry. Calls to The SCAN Foundation may be recorded and monitored. You are not required to receive text messages or calls from The SCAN Foundation as a condition (directly or indirectly) to use The SCAN Foundation website. Text messages sent by The SCAN Foundation may be recurring and on-going unless you select to opt out; message and data rates may apply (check with your carrier). You may withdraw consent for The SCAN Foundation to send you text messages or unsubscribe at any time by texting STOP in response to a SCAN Foundation text message or calling The SCAN Foundation at 1 (888) 569-7226.  

You may not decline to receive or unsubscribe from communications regarding your transactions, dealings with The SCAN Foundation or the Websites, or technical information about the Websites. 

Ad Choices: You have options to limit the information that we and our partners collect for online advertising purposes. 

• You may disable cookies in your browser or mobile device using their settings menus. Your mobile device may give you the option to disable advertising functionality. Because we use cookies to support Service functionality, disabling cookies may also disable some elements of our online properties. 

• The following industry organizations offer opt-out choices for companies that participate in them: the Network Advertising Initiative, the Digital Advertising Alliance, and the European Interactive Digital Advertising Initiative.  

• You may contact us directly. 

If you exercise these options, please be aware that you may still see advertising, but it will not be personalized. Nor will exercising these options prevent other companies from displaying personalized ads to you.  

If you delete your cookies, you may also delete your opt-out preferences. 

Do Not Track: Your browser or device may include “Do Not Track” functionality. Our information collection and disclosure practices and the choices that we provide to you will continue to operate as described in this privacy policy regardless of whether a Do Not Track signal is received. 

Special Information for Job Applicants 

When you apply for a job with us, we may collect information from you, including:  

• Information you provide in connection with your application.  

• Information that you make available in your social media accounts.  

• Information about you that is available publicly.  

• Information that you authorize us to collect via third parties, including former employers or references.  

• Information about your credit history from credit reporting agencies. 

• Information about your interests, activities, and employment history from social networks and other places where you choose to share information publicly.  

In certain circumstances, you may submit your application for employment through a third-party service that displays our job posting. We do not control the privacy practices of these third-party services. Please review their privacy policies carefully prior to submitting your application materials. 

Other Important Information 

Data retention 

We may store information about you for as long as we have a legitimate business need for it.  

Cross-border data transfer 

We may collect, process, and store your information in the United States and other countries. The laws in the United States regarding information may be different from the laws of your country. Any such transfers will comply with safeguards as required by relevant law.  

Information about children 

The Services are intended for users who are thirteen years old and older. We do not knowingly collect information from children. If we discover that we have inadvertently collected information from anyone younger than the age of 13, we will delete that information. Please contact us with any concerns. 

Privacy Disclosures for Specific Jurisdictions 

Nevada 

Residents of the State of Nevada have the right to opt out of the sale of certain pieces of their information to third parties. If you are a Nevada resident and would like more information about our data sharing practices, please contact us. 

Contact information, submitting requests, and our response procedures 

Contact 

Please contact us if you have questions or wish to take any action with respect to information to which this privacy policy applies.  

If you have any questions about this privacy policy or any practices on this website, or wish to request information pursuant to California Civil Code § 1798.83(a), please contact: 

Email: info@TheSCANFoundation.org 

Mail: The SCAN Foundation 

3800 Kilroy Airport Way, Suite 400  

Long Beach, CA 90806 

Telephone: (888) 569-7226 

Making a request to exercise your rights 

Submitting requests: You may request to exercise your rights by making a request using the contact information above. 

We may have a reason under the law why we do not have to comply with your request, or why we may comply with it in a more limited way than you anticipated. If we do, we will explain that to you in our response. 

Verification: We must verify your identity before responding to your request. We verify your identity by asking you to provide personal identifiers that we can match against information we may have collected from you previously. We may need to follow up with you to request more information to verify identity.  

We will not use the personal information we collect in connection with verifying or responding to your request for any purpose other than responding to your request.